The purpose of this document is to inform all candidates how and why their personal data will be used in the context of the recruitment process.

John Hornby Skewes & Co. Ltd. (The Company) is committed to protecting the privacy and security of your personal information. This Recruitment Data Privacy Policy describes how The Company collects personal information about you during the recruitment process.

The Company is the “data controller” in relation to the processing of your data. This means that The Company is responsible for deciding how the personal data is used, processed and held about you. 

It is important that you read this Recruitment Data Privacy Policy, together with any other privacy notice The Company may provide on specific occasions when The Company is collecting or processing personal information about you, so that you are aware of how and why The Company is using such information.

By submitting your personal data and application for employment form, you declare that you have read, understood and accepted this Recruitment Data Privacy Policy of The Company.


Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). The Company may collect and store the following categories of personal information about you during the recruitment process including:

  • Personal contact details such as name, title, address, telephone numbers, personal email addresses and personal website details.
  • Contact details in case of an emergency during the recruitment process.
  • Information to identify whether reasonable adjustments need to be made during the recruitment process.
  • Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process).
  • Details with regard to previous work history and remuneration.
  • Details with regard to education and qualifications.
  • Details with regard to relevant professional qualifications and training.
  • Details with regard to an unspent criminal record.
  • Traffic violations (if the position applied for involves driving as part of the duties).

The personal data you provided in your application and as part of the recruitment process will only be processed for the purpose of the selection process of The Company and in connection with any subsequent employment, unless otherwise indicated.

You are under no obligation to provide data to The Company during the recruitment process. However, if you do not provide the information, The Company may not be able to process your application properly or at all.


The Company automatically receives and saves certain types of information whenever you interact with The Company’s website. We use the information to monitor website traffic and to assist with the navigation and user experience of the website. The information The Company will automatically receive will include:

  • Uniform Resource Locator (URL).
  • Internet Protocol address (IP).
  • Domain name from which you access the internet.
  • Software details (browser) used to access the website page. 
  • Date and time the website page was visited.


The Company retains personal information following the recruitment process to demonstrate, if required, that you have not been discriminated against on prohibited grounds and that the recruitment process is conducted in a fair and transparent way.

The Company’s Recruitment Data Privacy Policy advises you how long The Company expects to keep your personal information after the recruitment decision has been communicated to you. This is likely to be for nine months from the communication of the outcome of the recruitment process. The reason being is that if you are unsuccessful during the recruitment process there might be future employment opportunities for which you may be suited, as The Company feels it will be of legitimate interest to you to retain this information. The nine month period also takes account of both the time limit to bring a legal claim and for claims to be received by The Company. You may ask The Company to remove the data by contacting the Data Privacy Manager, the details of which are given at the end of this notice. We are unable to remove data if it is required for a legitimate legal purpose, however, when the legal purpose expires the data will be removed.

Information relating to successful candidates will be transferred to their employment record with The Company. This will be limited to that information necessary for the working relationship and, where applicable, that required by law. 

Following the recruitment process, information in both paper and electronic form, will be held by the HR Department. Destruction of that information will take place in accordance with these guidelines.   


The Company will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the position applied for.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

It is in The Company’s legitimate interest to decide whether to appoint you to the position, as it would be beneficial to The Company to appoint someone to that position.

The Company also need to process your personal information to decide whether to enter into a contract of employment with you.

The Company having received your CV and/or Application for Employment form and/or covering letter, The Company will then process that information to decide whether you meet the basic requirements to be shortlisted for the position. If you do, we will decide whether your application is strong enough to invite you for an interview. If The Company invites you for an interview, The Company will use the information you provide to The Company at the interview to decide whether to offer you the position. If The Company decide to offer you the position or an alternative available position, The Company will then take up references and may carry out a criminal record check and/or carry out any other checks The Company deem appropriate before confirming your appointment.


The information will only be shared by those individuals that are involved in the recruitment process and senior personnel of The Company. 

Information will only be shared with third parties where there is a legitimate reason to do so, such as advertisement of job vacancies on third party websites and for obtaining employment references for which you have given your consent.

The Company has a separate Privacy and Data Retention Policy which you must adhere to if your application is successful. The data will then be moved to your personnel file.


The Company has put in place measures to protect the security of your information such as password protection, restricted access and staff training. 

The Company has put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, The Company limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.    

The Company has put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where The Company are legally required to do so. 


Under the General Data Protection Regulation 2018 (GDPR) data subjects have the right to: 

  • Access their personal data
  • Rectify their personal data
  • Have their personal data erased
  • Restrict the processing of their personal data
  • Receive and transmit their personal data (the right to portability)
  • Object to the processing of their personal data
  • Not be subject to automated decision-making

If you would like to exercise any of these rights, please contact the Data Privacy Manager, details of which are shown below.


The Company’s website uses cookies. Please view The Company’s general Privacy and Cookies Policy HERE. The Company’s website includes hyperlinks to, and details of, third party websites. We have no control over, and are not responsible for the privacy policies and practices of third parties.


The Company reserve the right to update this Recruitment Data Privacy Notice at any time.  


The Company has appointed two Data Privacy Managers to oversee compliance with this Recruitment Data Privacy Policy. If you have any questions about this Recruitment Data Privacy Policy or how The Company handle your personal information, please contact the Data Privacy Manager via email at or in writing at the registered office address; John Hornby Skewes & Co. Ltd., Salem House, Parkinson Approach, Garforth, Leeds, LS25 2HR. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.